CAMCC Privacy Policy
CAMCC Privacy policy
At Coedpoeth and Minera Camera Club (CAMCC), we value your privacy and are committed to protecting your personal information. This Privacy Policy explains how we collect, use, and safeguard your information when you engage with our club.
1 Information we collect
We may collect the following types of information:
- Membership Information: Name, email address, phone number, and emergency contact details.
- Payment Information: If applicable, details required to process membership fees or event payments.
- Photography-related Content: Photos you choose to share, submit, or exhibit as part of club activities.
- Event Attendance: Records of participation in meetings, workshops, competitions, or exhibitions.
2 How We Use Your Information
We use your information to:
- Administer memberships and communicate with members.
- Organize meetings, competitions, outings, and exhibitions.
- Share information about club events, updates, or opportunities.
- Showcase members’ photography (with permission) on club platforms such as newsletters, websites, or social media and exhibitions.
- To comply with legal requirements.
3 Sharing of Information
We do not sell or rent your personal information. Your information may be shared only when:
- Necessary for organizing club activities (e.g. providing your name to competition judges).
- Required by law or legal processes.
- You have given explicit consent (e.g. publishing your photos or contact details).
- Service providors e.g. payment processors and our website hosting providers who process data on our behalf and are contractually obliged to protect your information.
4 Photography and Media
By attending club events, you may be photographed or appear in group photos. These images may be used for club promotion and on our website, unless you request otherwise. Members will always retain copyright of their own photographs unless otherwise agreed in writing.
5 Data Security
We take reasonable steps to keep your information safe from unauthorized access, disclosure, or misuse. Membership records are stored securely and access is restricted to committee members who need it.
6 Your Rights
GDPR is the General Data Protection Regulation (Google link), a comprehensive EU data protection law that protects individuals' rights and regulates the processing of personal data. It came into effect in 2018 and sets out rules for how organisations collect, store, and use personal information. After Brexit, the UK adopted its own version, the UK GDPR (Google link), which largely mirrors the original EU regulation but contains specific provisions for the UK.
Under the (GDPR) you have the right to:
- Access the personal information we hold about you.
- Request corrections or updates to your information.
- Withdraw consent for the use of your data (where applicable).
- Request deletion of your information, subject to any legal obligations.
To exercise your rights, contact us using the Contact us page.
7 Children’s Privacy
Our services are not intended for children under the age of 16, and we do not knowingly collect or process data from children. If we become aware that we have collected personal data from a child under 16 without parental consent, we will take steps to delete that information.
8 Policy Updates
We may update this Privacy Policy from time to time. Any changes will be communicated to members and posted here.
Contact Us
If you have any questions about this Privacy Policy or how your information is used, please contact us using the contact us page.
Last updated: September 2025